Pensions & Investments is accepting entries for the 2020 Eddy Awards, an annual program recognizing plan sponsors and service providers that exhibit best practices in offering investment and financial education to defined contribution plan participants.
The deadline for completing the entry in the online system is Oct. 7.
All entries — including any materials distributed as part of a defined contribution education campaign — must be mailed to P&I and received by Oct. 11. Complete rules and entry forms are available at pionline.com/EddyEnter.
Plans of all sizes are encouraged to enter, with materials judged against those from their peers based on the number of plan participants. Record keepers and retirement plan advisers can submit their own generic entries or in conjunction with plan sponsor clients. In the latter instance, both will receive trophies for a winning entry.
Winners of the Eddy Awards will be announced at P&I's annual East Coast Defined Contribution Conference March 8-10 at The Ritz-Carlton Orlando, Grande Lakes in Orlando, Fla.
The award categories, in alphabetical order, are:
- Conversions: This category recognizes campaigns devoted to explaining the move to a new record keeper. This category also includes consolidation of record keepers by 403(b) plans. All ongoing investment education materials do not have to be included.
- Financial wellness: Workplace experts increasingly warn that employees' financial stress can damage their productivity, health and ability to retire. This category aims to recognize efforts that take a holistic view of employees' financial well-being outside of traditional retirement programs. Those efforts include, but are not limited to, education or tools regarding student loans, health savings accounts, emergency savings or debt reduction, and household budgeting.
- Ongoing investment education: Entries should educate existing employees on the investment options of a new or modified plan, or new employees about investment options of an existing plan. Entries must focus heavily on the investment process.
- Plan transitions: Entries in this category should reflect the investment education and communication — in print and/or online — necessary when employees are eligible to participate in a new defined contribution plan. Such eligibility most often occurs because of mergers, acquisitions and spinoffs or when a defined benefit plan is frozen and participants are moved to a new or existing DC plan. The completeness of the investment education typically ranges from what is found in investment education materials for new employees to what is found in conversion materials.
- Pre-retirement preparation: Awards in this category will recognize organizations that have done the best job of educating participants nearing retirement — specifically those age 55 and older — on how much they should save, how to make their savings last and other steps they need to take for a financially secure retirement. Information about non-retirement plan considerations also should be included in the effort, such as retiree medical, housing and other expenses, and Social Security.
- Special projects: Showcase special education and communication programs with entries as simple as a single postcard or an email rather than a full campaign. Entries can focus on one objective, such as launching investment options, trying to increase the employee deferral or educating participants to more broadly diversify their asset allocations.
All entries must include evidence of the effectiveness of the program, such as an increase in participation or a change in the average participant asset mix.
For entries that include online components, the complete website address and a temporary user ID and password, valid through March 10, must be provided.
Entrants must complete and return an entry form with one set of educational materials.
A separate envelope and entry form must be used for each category entered; multiple entries may be boxed together for mailing purposes only.
Entries will be returned only if accompanied by an appropriately sized self-addressed envelope. Please note that PowerPoint presentations and training materials for human resources teams or financial advisers will not be judged.
Joint entries must include documentation that the plan sponsor approved the submission. An entry acknowledgment form is available online.
For a look at last year's winners, visit pionline.com/eddyawards.