Deputy Executive Director
Job Title: Deputy Executive Director
Department: Operations & Planning
Salary Level: Director
Reports To: Executive Director
FLSA Status: Exempt
Prepared By: Kristen Jurich
Prepared Date: August 4, 2014
The Deputy Executive Director provides leadership for the Finance/Accounting, Human Resources, Information Technology, and Office Services departments. This position is also responsible for Fund-wide strategic planning activities and special projects as noted below. This position advises the Executive Director, Trustees, and other management personnel regarding operational and planning matters.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for assuring confidentiality, integrity and availability of information and information systems throughout CTPF.
Work in coordination with the CFO to ensure fiscal integrity and proper reporting including CAFR and budget preparation
Ensure policies and regulations established by federal and state statutes, are followed.
Coordinate the development of, monitors and evaluates data processing systems.
Coordinate operations with the Board of Trustees; performs studies and responds to issues identified by the Board Members; informs the Board of plans and operations.
Plan and coordinate departmental goals and objectives; hires, trains, motivates and evaluates senior staff; reviews progress and directs changes as needed; develops staff and conducts performance evaluations.
Provide leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates activities among departments as needed.
Conduct research and planning; monitors industry trends and identifies potential changes; analyzes workload and recommends staffing assignments and adjustments; manages projects.
Monitor the operation for compliance with regulations, internal controls and best practices in retirement system administration.
Monitor and assess the efficiency of pension trust operations.
Serves as liaison between Executive Director and administrative staff.
Interpret statutes and established rules and regulations to ensure they are correct and assures compliance with established guidelines, policies and regulations.
Engage in external matters, including relationships with external advocacy groups and key stakeholders.
Oversee IT projects and participate in IT project prioritization activities.
Build human capability, ownership, and responsibility by empowering people, building team orientation, and developing organization capability.
Define values and systems that are the basis of strong culture by defining core values, working to reach agreement, and managing coordination and integration.
Work with the Executive Director to define a meaningful long-term direction for the organization by defining strategic direction and intent; defining goals and objectives; creating a shared vision.
Utilize business and financial acumen to drive operational excellence by combining progressive and innovative ideas with operations and planning best practices to support achievement.
Provide leadership and guidance to the management in the following departments: Finance and Accounting, Human Resources, Information Technology, and Office Services; This position is responsible for hiring, performance management, training, and coaching of the direct reports. This position also provides guidance to the direct reports on these same tasks for their department staff
Foster a positive culture in support of our Values and individual accountability
Participate in the Senior Managers Group to provide input from an operational and planning perspective
Attend monthly Board Meetings and Board Committee meetings as appropriate; Present material to the Trustees and provide input as requested
Participate in meetings, visits, hearings, conferences, and presentations with various stakeholder groups as appropriate
Coordinate the monthly Work Status Meetings and other related meetings to facilitate communication regarding operational issues between all departments
Participate in office space planning activities
Perform Executive Directors duties in his absence, as needed
Other projects as assigned
This position has four direct reports: Chief Financial Officer; Human Resources Administrator, Office Services Director, and Information Technology Manager
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Minimum 8 years of management experience, including at least 5 years as a manager in a public pension system, insurance company, or similar customer service-oriented industry
A Bachelors degree in Business, Public Administration, Accounting, or Finance is required; A Masters of Business Administration or Public Administration degree (or similar) is strongly preferred
Must have excellent written and verbal communication skills and the ability to present information in an understandable manner to internal and external groups; Must have excellent public speaking/presentation skills
Must have excellent interpersonal skills and the ability to effectively work with all levels of the organization as a representative of senior management
Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents; Ability to respond to complex inquiries or complaints from various sources
Ability to write speeches and articles for publications that conform to prescribed style and format; Ability to effectively present information to senior management, public groups and Board of Trustees
Ability to work with mathematical concepts such as probability and statistical inference; Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
Ability to define problems, collect data, establish facts, and draw valid conclusions; Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
The physical demands described here are representative of those that must be met to successfully perform the essential functions for the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The employee must be able to work extended hours, including evening hours and weekend hours, as needed
The employee must be able to drive a vehicle for extended periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, then employee is occasionally exposed to moving mechanical parts and risk of electrical shock. The noise level in the work environment is usually moderate
Send cover letter and resume to firstname.lastname@example.org .